The Hidden Risk of Uploading Recordings
Sharing your internal meetings with a public AI model like ChatGPT may seem harmless — or even efficient — but it can create serious privacy and compliance issues. From confidential strategies to customer data, what's said in meetings isn’t meant for the cloud.
1. You Don’t Control the Data
When you upload a file to ChatGPT or another public LLM, you're trusting a third-party system to handle your data securely. But many models are hosted in environments where you don’t know where or how your data is processed — and whether it’s ever used to train future models.
2. No Real Audit Trail
Need to prove where your data went, or who accessed it? Public tools don’t offer the logging and transparency required by IT compliance policies. If you're in a regulated industry, that’s a big red flag.
3. Client & Employee Privacy at Risk
Meeting transcripts often include personally identifiable information (PII), protected health data (PHI), or client-specific plans. Uploading those files could inadvertently expose people to risk — and open you up to liability.
4. GDPR, HIPAA & SOC 2 Issues
If your company is subject to GDPR, HIPAA, or similar regulations, uploading files to a non-compliant service can be a serious violation. Most general-purpose AI tools don’t provide Business Associate Agreements (BAAs) or support data residency controls.
5. There’s a Better Way
Instead of sending your recordings to the cloud, consider on-premise solutions. With NovaLegal's meeting summarizer, you can deploy a version of the tool directly inside your organization — using open-source Whisper for transcription and your own secure AI backend for summarization.
This gives you full control over data, auditability, and compliance — without sacrificing automation or quality.
Secure Your Meetings — Automatically
NovaLegal’s Meeting Summarizer lets you analyze conversations without compromising confidentiality. Need an on-prem solution?
Final Thought
Not all AI tools are created equal. When it comes to internal meetings, your data deserves protection. Choose a secure, transparent, and enterprise-ready option instead of a risky shortcut.